Financial Contacts are those people with fiduciary responsibility for Traditional University Account Numbers (7-digit accounts like ddd-dddd), or the actual person identified by a University ID Number.
The Princeton University Host Database makes use of Financial Contacts in three ways:
The Financial Contacts for a specific Traditional University Account Number are based upon that Account Number's 3-digit prefix; e.g. for Traditional Account Number 123-4567, the prefix is 123. You can find the Financial Contacts for a Traditional University Account Number prefix using the Financial Contacts List. (The information is not actually stored in the Host Database; it comes from financial records maintained by the University Controllers Office. and is updated as those records change. For updates to those records, contact Ilene Brody, ibrody@princeton.edu; the item to mention is the Financial Department Contacts table in the Data Mall.)
A Host Database entry may have any number of Financial Contacts associated with it, based upon the ACCOUNT-NUMBER specified in that Host Database entry. E.g. if a Host Database entry has an ACCOUNT-NUMBER of 123-4567, its Financial Contacts will be those currently associated with account prefix 123. (A Host Database entry will have no Financial Contacts if it lacks an ACCOUNT-NUMBER, or if University financial records do not list any Financial Contacts for the account prefix.)
Note that Financial Contacts are not stored in individual Host Database entries. Each entry only stores an ACCOUNT-NUMBER, which is used to look up Financial Contacts from University financial records. If the Financial Contacts for a particular account prefix change in the University financial data, the new Financial Contacts automatically apply to all Host Database entries with a corresponding ACCOUNT-NUMBER.
While some departments and organizations specify account numbers which draw from their own budgets, others specify account numbers which draw from central University networking funds. In the latter case, Financial Contacts associated with the account numbers will be unaffiliated with the department.
The Financial Contacts for a specific University ID Number are those netid(s) associated with the University ID Number, according to the Campus Directory.
A netid is sometimes also called a campusid.
If the Controller's Office lists a University ID Number which has no netid associated with it, then the Host Database does not consider it a valid Financial Contact.
The Financial Contacts for an existing Host Database entry are authorized to change or delete that entry. The information in this section is directed at these people.
When you attempt to change or delete an existing Host Database entry via the Web, you are prompted for a netid and password. Enter your OIT LDAP Directory netid and password.
Note that other people are also authorized to change or delete existing Host Database entries. Technical Contacts specified in a Host Database entry are authorized to change or delete it; these are the people responsible for the correct operation of the device described by the entry. Departmental Contacts associated with a Host Database entry's DEPARTMENT are authorized to change or delete the entry. And a small number of OIT staff are authorized to change or delete existing entries; those Host Database Trusted Parties are OIT staff members who are sometimes responsible for acting on behalf of customers.
The Financial Contacts associated with a Host Database entry receive notification via email when the entry is added or deleted from the Host Database. They also receive notification when the entry is changed in the Host Database, if the change affects the entry's ACCOUNT-NUMBER or the entry's charged/waived status. The information in this section is directed at these people.
The email notification is sent to each Financial Contact's preferred email address, as recorded in the Campus Directory. (For Traditional University Account Numbers, you'll also find the email address reported in the Financial Contacts List.)
Note that other people also receive notification via email when the entry is added, changed, or deleted in the Host Database. Technical Contacts specified in a Host Database entry receive email whenever the entry is added, changed, or deleted; these are the people responsible for the correction operation of the device described by the entry. Departmental Contacts associated with a Host Database entry receive email (if they choose) whenever the entry is added, changed, or deleted.
The Financial Contacts associated with a traditional University account number prefix (3-digits) are authorized to edit the list of Departmental Contacts for the department corresponding to the 3-digit account number.
E.g. if janedoe is a Financial Contact for account prefix "998", and the "Basketweaving" department is department number "998", then janedoe is authorized to edit the Departmental Contacts for "Basketweaving." She will also receive email notification whenever the Departmental Contacts for "Basketweaving" are succesfully changed; that notification is sent to her preferred email address as recorded in the Campus Directory.